Welcome to the April 2007 edition of Payroll Support News.
Payroll Support News is a monthly communication to Sage Micropay Professional and Quickpay Sagecover members. It provides vital information about payroll issues as they arise and we hope you find it informative and relevant.

In This Issue

Check Your Version

It is very important that to ensure you are on the latest version of your payroll software. Only the latest versions include the budget update. To check your version, open your payroll and login. Viewing the top left hand corner will display on what version you are using. This years budget update are not possible to implement correctly if done manually, so it is important that you ensure you have the correct version.

The latest versions are:
Micropay Professional v5.1
Quickpay V7.1

The budget update is available to download from our website:
http://sage.ie/pye2006/budget.asp

Video Training Manuals

Sage are committed to giving our customers more choice. As part of this commitment we have developed a new facility for helping customers with the most frequent payroll tasks. Sage has developed these tutorials in order to deliver a comprehensive tutorial to suit the needs of all our customers.

The new Video Training Manuals provide an extended choice for customers who may enjoy visual and audio tutorials. Video Training Manuals provide on-screen, simple step-by-step guides to payroll processing.

The Video Training Manuals (VTMs) for Micropay Professional are now available online http://sage.ie/supportnew/payroll_tutorials.aspQuickpay VTMs to follow shortly.

Revenue: Important Changes to P45 Setup
The Revenue has changed the way that P45 information should be entered. Use these simple steps when an employee starts with your company:

Enter only the standard rate cut off and the tax credits from the P45.
The employee should be put onto a week1/month1 status.
The previous gross pay and tax paid should not be entered until you receive the new standard rate cut off and tax credits from the Revenue via ROS or a Manual Tax Certificate.

Attention Microsoft Vista Users
Quickpay version 7.1 and Micropay Professional version 5.1 are fully tested and compatible with Microsoft’s new operating system Windows Vista and Office 2007. However, there are some additional steps needed to ensure its functionality.

Quickpay

When installing, please ensure that you are logged into the PC as administrator. If you are not sure of this please ask your IT department.
Give all users full permissions to the Quickpay Folder.

Micropay Professional

When installing, please ensure that you are logged into the PC as administrator. If you are not sure of this please ask your IT department.
Give all users full permissions to the Micropay Professional Folder
If installing on a network, the users need to have full share permissions to the shared folder

To view what other Sage Products are compatible with Windows Vista and Office 2007, click on the link below
http://sage.ie/supportnew/vista.htm

Paypath Setup
Paypath is the name given to the electronic transfer of funds from your company bank account to your employee’s bank account. This is done using your electronic banking software or by Internet banking.
For more details on setting up paypath in Quickypay please click on the links below:
http://sage.ie/kbase/viewarticle.asp?pubNum='DL-QP-0014'
For more details on setting up paypath in Micropay please click on the links below:
http://sage.ie/kbase/viewarticle.asp?pubNum='DL-MP-0009'

Quickpay Validate Payroll Data
As part of Quickpay v7.1 Sage have included an additional new tool to help validate your payroll.
This tool can be used at any stage of the payroll process in order to check the payroll data. Sage would recommend you run this feature regularly in order to identify any discrepancies that may have occurred within the company data.
To access this new tool click on ‘Reports’ from your toolbar and select Validate Payroll Data. You can then print the Data Validation Report and address any issues.

Useful Tips
Quickpay – Unable to adjust Employee Details

Problem: You would like to edit the payroll details for an employee, but the details are grayed out and you cannot modify them.
Solution: This is most likely due to the fact that a timesheet has already been saved for this employee. To find if there is a timesheet saved, open Employee Details 1 tab and check if there is a warning advising that a timesheet has already been saved for this employee. The Employee details cannot be changed once a timesheet is saved.
If the changes you are attempting to make relate to a timesheet that has already been saved you may need to re-process that period by using the Period Archive feature (see below). If not, simply make the changes once you’ve set the next period.

Micropay Professional – Period Archiving
Period Archiving is a fantastic tool available within Micropay Professional and Quickpay with Feature Pack 1. The Period Archive option automatically saves previous periods which allows easy access to print reports from those periods and to revert to an archive to continue processing from the archived period.
To ensure Period Archiving is activated on your company data:

Log into the Administration section of the Micropay Professional. The administration section can be accessed by using the normal login screen and entering the Administrator user name and password, with no company ID or company password.
Select Miscellaneous – Period Archive – Settings. Ensure that the archive box is ticked, this will archive the company payroll data.
If you have purchased the Feature Pack 1 for QuickPay, Period Archiving will automatically be activated on your company data.

Micropay Professional -To access reports from previous periods without making any changes to the data:

Period Archiving select Miscellaneous – Period Archiving.
Select the Period you want to Revert to
Select the revert button

Micropay Professional -To return to a previous period and continue to process again from that period:

Log into the Administration section of the Micropay Professional. Accessed by using the normal login screen and entering the Administrator user name and password, with no company ID or company password.
Select Miscellaneous – Period Archive – Revert Company to – Select a company and the period to revert to and click on revert.

QuickPay – To return to a previous period and continue to process again from that period:

From the toolbar select Period Archives and Goto Period Archives
Select the period you want to archive to and click on Go to Archive

Sage Payroll Policy on Dot Matrix Narrow Carriage Printers
The use of narrow carriage Dot Matrix printers is not supported with Sage Micropay Professional or Quickpay. Some payroll reports are very wide and require the capacity of wide-carriage printers. Narrow-carriage Dot Matrix printers at times have difficulty printing reports in a Windows environment due to font, driver and speed limitations.
Windows 95, Windows 98 and Windows ME
As part of their Lifecycle Policy, Microsoft announced that they were ending extended Support for Windows 98, Windows 98 Second Edition, and Windows ME. As part of this they retired public and technical support, including security updates, by 11th July 2006. Microsoft are strongly advising customers to upgrade to Windows 2000 or Windows XP, as these are the operating systems that will continue to be supported going forward. For more information on this, please click on the following link:
http://www.microsoft.com/windows/support/endofsupport.mspx

Contact us
Should you require further assistance with any other technical queries, please contact TAS Technical Support:

Low-call – 1980 946 771
By fax - 01-6420895
By email – pye@sage.ie

On our website – sage.ie

We strive to provide an efficient and cost effective support service, now offering you a new lo-call phone number 1890-946-771

We listen, because we care.

Payroll Support News April 2007

Video Training Manuals

Payroll Support News
April 2007