Payroll Support News
March 2007



Sage Ireland
3096 Lake Drive
Citywest
Dublin 24


Tel: 1890 946 771
Fax: 01 6420895
Visit: sage.ie

Welcome to the March 2007 edition of Payroll Support News.

Payroll Support News is a monthly communication to Sage Micropay Professional and Quickpay users. It provides vital information about payroll issues and we hope you find it informative and relevant.

Please do not reply to this e-mail directly as this newsletter is sent from an unmonitored email address.

For any queries, please call Payroll Support on 1890 946 771

In This Issue

Submit your requests for enhancements!

This is your chance to have a say in what is in the development of Quickpay and Micropay Professional’s Summer 2007 releases. If there are improvements you would like to see made to the software, now is the time to submit your ideas. While we are unable to guarantee that the changes will be made, each idea will be considered.

Submit your suggestion http://sage.ie/supportnew/payroll_wish.asp

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Attention Microsoft Vista Users

Quickpay version 7.1 and Micropay Professional version 5.1 are test and compatible with Microsoft’s new operating system Windows Vista and Office 2007. However, when installing please be aware of the following additional steps:

Quickpay Micropay Professional To see what other Sage Products are compatible with Windows Vista and Office 2007, click on the link below
http://sage.ie/supportnew/vista.htm

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Changes to P45 Setup

The Revenue have changed the way that P45 information should be entered. When an employee starts with your company the only information that should be entered from the P45 is the standard rate cut off and the tax credits. The previous gross pay and tax paid should not be entered until you receive the new standard rate cut off and tax credits from the Revenue via ROS or a Manual Tax Certificate

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BIK Transfer

When an employee does not have enough nett pay to cover the Tax and PRSI liability from a BIK, legislation stipulates that the employer must pay the PAYE and PRSI on their behalf. This shortfall is treated as a loan to the employee, which can be recouped in later pay periods. The outstanding amount of this loan amount that has not been recouped by the employer by March 31st of the following tax year is to be treated as BIK. The BIK Transfer facility enables you to quickly transfer the remaining loan balance to a BIK payment after March 31st. For information on how to set up the BIK Transfer facility, please click on the relevant link below:

BIK Transfer in Micropay Professional

BIK Transfer in Quickpay

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Reconciling Brought Forward and Carried Forward Balances on the Control Summary

On the Control Summary Report the carried forward figures in the previous period should match the brought forward figures on the current period. If this is not the case it can be because as a result of a manual adjustment was done or P45 details have been entered for new employees. For a more detailes on reconciling carried forward/brought forward figures, please click on the relevant link below:

Reconciling Brought Forward and Carried Forward Balances in Micropay Professional

Reconciling Brought Forward and Carried Forward Balances in Quickpay

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Mid Year Setup

It is always preferable to setup your Payroll for the first time at the start of the new tax year. However, in many cases this is not possible, as the payroll may have been processed manually or using another computerized payroll product.  There are two methods of transferring payroll details during the tax year.
Method 1

Method 2

Mid Year Setup in Micropay Professional

Mid Year Setup in Quickpay

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PDF & Excel Integration - Micropay Professional only

Micropay Professional has direct integration with Microsoft Excel and Adobe Acrobat Reader, allowing Micropay Professional users to save reports directly into Excel or as PDF documents. It gives users more choice when printing and saving reports. To find out more about PDF and Excel Integration please click on the links below

PDF Integration

Microsoft Excel Integration

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Useful Tips

Quickpay – How to process Automatic Timesheets
In Quickpay there is a quick and easy way to automatically save your employees' timesheets without going into the Timesheet Entry screen. This function is particularly beneficial when your employees' pay does not change from period to period. To process Automatic Timesheets go to the Processing menu at the top of the screen and select Automatic Timesheets. This will save all employees at once thus saving you time.

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Sage Payroll Policy on Dot Matrix Narrow Carriage Printers

The use of narrow carriage Dot Matrix printers is not supported with Sage Micropay Professional or Quickpay. Some payroll reports are very wide and require the capacity of wide-carriage printers. Narrow-carriage Dot Matrix printers at times have difficulty printing reports in a Windows environment due to font, driver and speed limitations.

Windows 95, Windows 98 and Windows ME

As part of their Lifecycle Policy, Microsoft announced that they were ending extended Support for Windows 98, Windows 98 Second Edition, and Windows ME. As part of this they retired public and technical support, including security updates, by 11th July 2006. Microsoft are strongly advising customers to upgrade to Windows 2000 or Windows XP, as these are the operating systems that will continue to be supported going forward. For more information on this, please click on the following link:
http://www.microsoft.com/windows/support/endofsupport.mspx

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Technical Support – Contact Details

Below is a list of contact numbers and email addresses should you require further assistance with any other technical queries.
By telephone on our Lo-call number 1890 946 771, and select Option 3. If you are calling from outside Ireland, please call +353 1 6420877.

By fax on 01 6420895
By email to pye@sage.ie

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